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Business Office


Grants and Contracts

 

How soon do I need to have my proposal completed prior to the sponsor deadline?

The Office of Sponsored Programs and Research Administration (OSPRA) has established the following deadlines for having proposals in their office:

  • 5 business days* prior to the sponsor deadline if the deadline falls on the 1st or 15th of the month (for most NIH proposal mechanisms, these standard deadline dates have changed to the 5th and 16th of the month).
  • 3 business days* prior to the sponsor deadline if the deadline falls on a date other than the 1st or 15th of the month.
  • 10 business days* prior to the sponsor deadline for proposals being submitted through Grants.gov.

(OSPRA is currently recommending the additional time to review and submit Grants.gov proposals due to possible delays in the validation process involved in the electronic submission.)

*Please allow one additional business day for the proposal to be processed through the department.

What is Grants.gov?

Grants.gov is the new electronic proposal submission system that is being implemented for federal agencies. NIH has transitioned most of their proposal mechanisms (including the R01, R03 and R21 mechanisms) to the Grants.gov system. Only OSPRA has the authority to submit a proposal through Grants.gov. Principal investigators are to continue to work with the department to prepare proposals to be processed through OSPRA. The Grants.gov proposal is to be uploaded to OSPRA's NetFiles file sharing system so that they can retrieve it and submit it to the Grants.gov system. Grants.gov guidelines can be found at www.grants.gov. The NIH Grants.gov Application Guide is also available online.

How do I obtain an NIH eRA Commons or an NSF FastLane account for electronic proposal submission?

You should send an email message to OSPRA at gcoaward@uillinois.edu, and supply the following information:

  • NSF FastLane account:
    • First and Last Name
    • UIN* (9-digit number on the University i-card)
    • E-mail address (OSPRA prefers the University e-mail address)
    • Phone Number
    • Fax Number
    • Department Name
    • Highest Degree Conferred and Year Conferred
  • NIH eRA Commons account:
    • First and Last Name
    • E-mail address (OSPRA prefers the University e-mail address)
    • Date of Birth
    • UIN* (9-digit number on the University i-card)

*If you do not have a UIN, please supply your social security number to OSPRA at 333-2187 (do not send the SSN via e-mail).

How do I obtain a first-year extension on my NIH award?

The first-year extension on an NIH award can be approved by the University if the grant was awarded under FDP (Federal Demonstration Partnership) and it was a modular budget. If it was not a modular budget, it was probably not awarded under FDP and will require agency approval.

How do I obtain a first-year extension on my NSF award?

The first-year extension on an NSF award is done in FastLane and requires NSF approval.

What are the requirements for approvals on extensions after the first year on NIH/NSF awards?

Requests for an extension after the first year require approval from the agency. A formal letter is required. This letter should include what portion of the project is not completed and what is needed to complete the project. A projected dollar amount should also be included. It needs to be signed by the University Official (Grants and Contracts).

What is the approval process for purchasing large equipment on an NIH Grant?

The University has the authority to approve equipment between $25,000 and $50,000 if the grant was awarded under FDP and was a modular budget. Any equipment over $25,000 must be approved by NIH.

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